Logistics & Freight
Numarqe gives logistics and freight businesses batch haulier invoice processing, instant virtual driver and fuel cards, and multi-currency FX control built for the fragmented, cross-border reality of road, rail and freight forwarding operations.
The challenge
High transaction volumes, a mobile workforce and cross-border routes create financial management challenges that most platforms were never designed to handle at the scale logistics operations demand.
Hundreds of haulier, subcontractor and supplier invoices arriving weekly — each requiring manual data entry, rate verification against contracted terms, and matching to the relevant load or route. At scale, this consumes a disproportionate share of finance team time and is where errors and duplicate payments creep in.
Drivers paying for fuel, tolls, parking, repairs and overnight stays out of pocket or with cash advances — then submitting receipts weeks later for reimbursement. Finance has no real-time visibility of what's being spent on the road, and reconciling cash advances against actual spend is a recurring administrative burden.
A single route can cross three or four currencies — tolls in euros, fuel in zloty, port fees in dirhams. Each currency is settled through a different banking relationship with no unified view, making it nearly impossible to see total route cost or true margin until weeks after delivery.
Finance can see total company spend at month-end but not cost by route, vehicle or driver in real time. Route profitability — the single most important metric in freight — is only calculable after the fact, once all invoices and expenses have been manually reconciled.
Confirming that a haulier invoice matches the agreed contracted rate for that lane, vehicle type and fuel surcharge requires manually cross-referencing rate cards against every invoice line. At volume, this is rarely done comprehensively — meaning rate creep and overbilling go undetected.
Fuel represents the single biggest controllable cost in freight operations, yet is frequently the least controlled — paid via fuel cards from multiple providers, with no consolidated view, no real-time price monitoring and no way to enforce purchasing policy across the fleet.
How Numarqe helps
Numarqe connects batch invoice processing, fleet card issuance and multi-currency FX in a single system built for the volume and cross-border complexity of logistics and freight operations.
Process hundreds of haulier and subcontractor invoices in a single batch run. AI extracts every line — load reference, rate, fuel surcharge, currency — and automatically validates it against your contracted rate card before payment is authorised. Rate discrepancies are flagged immediately, not discovered in a quarterly audit.
Issue virtual or physical cards to any driver, anywhere, in 30 seconds. Lock cards to fuel-only spend, set per-route or per-day limits, and get real-time visibility the moment a card is used — replacing cash advances, personal cards and the reimbursement cycle entirely.
Settle tolls, fuel, port fees and haulier payments in 36 currencies from a single platform. Fund in your base currency, settle in the local currency of each leg — with transparent rates and a single consolidated view of true cross-border route cost.
Every invoice, card transaction and FX settlement is automatically tagged to the relevant route, vehicle and driver. Finance and operations see real route profitability as it happens — not weeks later once the paperwork catches up.
Built for high transaction volumes, mobile workforces and cross-border complexity — not adapted from a generic expense tool.
Batch processing handles hundreds of haulier invoices in a single run — the transaction volumes that make manual AP unworkable at any meaningful fleet size.
Driver cards issued in 30 seconds eliminate cash advances, personal card reimbursement and the administrative drag of chasing receipts from a mobile workforce.
Multi-currency settlement and automatic route tagging mean finance knows true landed cost per route the moment delivery is confirmed, not at month-end.
Target accounts
UK mid-market road haulage, freight forwarding and logistics businesses with £20m–£200m revenue and high-volume, cross-border operations.
Our partnership with this platform has transformed our operations. Efficient transaction management and direct receipt uploads have saved us valuable time and resources.
Finance Director, Heavy Transport & Engineering Group
Book a 30-minute call. We'll walk through how Numarqe maps to your fleet size, haulier network and cross-border routes — no generic demos.
