Professional Services
Numarqe gives professional services firms — consultancies, law firms, recruitment agencies and accountancy practices — instant expense cards for mobile workforces, working capital to bridge long payment cycles, project-level cost tracking and real-time spend visibility across all offices and client engagements.
The challenge
Consultancies, law firms and service businesses look simple on the outside. Inside, they face some of the most acute cash flow, expense management and project cost challenges of any mid-market sector.
Clients on extended payment terms while staff salaries, office costs and partner drawings are paid monthly. The gap between project delivery and payment receipt creates a working capital pressure that grows with the firm — and standard banking facilities don't flex to address it.
Client entertaining, travel, accommodation, research costs — incurred across multiple countries in multiple currencies by a mobile, client-facing team. Using personal cards means weeks of reimbursement processing and no real-time visibility for finance on what's being spent.
Firm revenue is tracked by client and matter — but costs are rarely tracked at project level in real time. Finance knows what the firm earned on a project; it doesn't always know what it cost to deliver — which means profitability is only visible after the engagement is closed.
Firms with offices in multiple countries, currencies and regulatory environments have no single view of global spend. Consolidating financial data for board reporting is a monthly manual exercise that takes too long and produces information that's already out of date.
Rechargeable client expenses — court fees, expert witness costs, travel, subscriptions — tracked in spreadsheets, reconciled manually and frequently under-recovered at invoice stage because the tracking process is too cumbersome to be comprehensive.
Every consultant and partner submitting expense claims — receipts photographed, forms completed, managers approving, finance processing. A firm of 50 fee-earners generates hundreds of expense items monthly that absorb disproportionate finance team time.
How Numarqe helps
Numarqe gives professional services firms instant expense cards, automatic cash flow bridging, real-time project cost visibility and consolidated multi-office reporting — eliminating the administrative burden that holds finance teams back.
Issue virtual or physical Numarqe cards to every consultant, partner and business development professional in 30 seconds. Set limits by client matter, cost category or individual — with real-time spend visibility the moment any card is used and no expense forms to complete.
Access flexible credit lines that bridge the gap between project delivery and client payment — funding operational costs, salary payments and new project investments without waiting for 60–90 day invoices to clear. AI-driven credit that flexes to your cash flow cycle, not your balance sheet.
Track every expense, disbursement and overhead cost against the specific client matter or project it relates to — in real time, as it happens. Project profitability is visible throughout the engagement, not just at its conclusion.
Real-time consolidated financial reporting across all offices and currencies. Every transaction in London, Dubai, Singapore or New York visible in one dashboard — with automatic currency conversion and consistent cost centre coding across all entities.
Expense control, cash flow management and project cost visibility — giving professional services firms back the time they spend on financial administration.
Numarqe cards replace the entire expense claim process. Receipts attach to transactions via mobile. Month-end reconciliation is automatic. Finance teams get days back every month.
Flexible working capital that bridges long payment terms — so the firm can take on new engagements, pay staff and invest in growth without waiting for slow-paying clients.
Every cost tracked against the client matter it relates to as it's incurred — so profitability is visible throughout the engagement and pricing decisions are based on real data, not estimates.
Target accounts
Mid-market UK consultancies, law firms, accountancy practices and recruitment agencies with £10m–£200m revenue and complex expense, cash flow and project cost management needs.
Numarqe has truly transformed the way we manage our finances. The dashboard insights are a game-changer, providing us with instant clarity on our spending. We now have the control and oversight we've always needed.
Richard Williams , CFO — Eames Consulting
Book a 30-minute call. We'll show you how Numarqe maps to your firm structure, client payment terms and expense management requirements.
