Structure your approval workflows
Purchases approved verbally, by email or not at all. No consistent approval hierarchy, no delegated authority framework, and no audit trail of who approved what — and when.
Governance, Controls & Purchase Orders
From purchase order to payment. Nothing moves without authorisation.
Numarqe gives finance teams complete control over the full procure-to-pay cycle — configurable approval workflows, purchase order management, three-way matching, spend policies and immutable audit trails across every entity.
Configurable
Multi-level approval workflows
3-way
PO, receipt & invoice matching
100%
Immutable audit trail
Policy
Enforced at point of spend
The challenge
PROACTIVE procurement controls delivers TOTAL MARGIN PROTECTION.
Informal approval processes, email-based PO systems and manual three-way matching leave mid-market businesses exposed to fraud, overspend and compliance risk.
Systemise your purchase orders
PO's created in Excel or on paper — not connected to supplier invoices, not tracked against budgets, not matched to delivery confirmations. Procurement and AP operate in silos.
Frictionless three-way matching
Matching purchase orders, delivery receipts and supplier invoices manually — in a spreadsheet, after the fact. Discrepancies discovered too late, after payment has already been made.
Embed your spend policy
Finance has a policy. Not everyone follows it. There's no way to enforce category limits, preferred supplier rules or project budget controls at the point of spend.
Audit trails create transparency
When an auditor asks who approved a payment, why it was made, and what PO it related to — reconstructing the answer takes days of manual searching across emails, spreadsheets and banking records.
Fraud and anomaly controls
Without systematic controls, duplicate invoices, supplier fraud and policy breaches go undetected. By the time they're found, recovery is difficult and the damage is already done.
How Numarqe governance works
Complete procure-to-pay control — from purchase request to supplier settlement.
Numarqe connects purchase orders, approvals, invoices and payments in a single workflow — so every pound committed and every pound paid is authorised, matched and traceable.
Digital purchase order management
Raise, approve and track purchase orders digitally — with budget checking, preferred supplier validation and automatic routing to the correct approver. Every PO linked to the project, cost centre and budget it draws from.
Configurable approval workflows
Build multi-level approval hierarchies that reflect your actual organisational structure. Set approval thresholds by amount, supplier, category and project — with delegation rules, escalation paths and full audit logging.
Automated three-way matching
Numarqe automatically matches every supplier invoice to the originating PO and goods receipt — flagging discrepancies before payment is authorised. Nothing pays that doesn't match.
Immutable audit trail
Every action in the procurement and payment workflow is logged with timestamp, user, approval status and rationale — creating an immutable audit trail that satisfies internal audit, external audit and regulatory review.
The Numarqe controls advantage.
Policy enforced at point of spend. Every payment authorised, matched and traceable.
Policy at point of spend
Spend limits, preferred suppliers and category restrictions are enforced the moment a card is used or a payment is initiated — not discovered in a review afterwards.
Faster, cleaner audits
Because every transaction has a complete, immutable record from PO through to payment, audit queries that previously took days to answer are resolved in minutes.
Reduced fraud and leakage
Systematic three-way matching, duplicate invoice detection and anomaly monitoring significantly reduce the risk of fraud, duplicate payments and unauthorised spend.
Advanced spend controls and configurable user profiles mean we can enforce exactly the level of governance our business requires — without slowing operations down. The ability to track every commitment against budget in real time has fundamentally changed how our finance team operates.
CFO, mid-market Oil & Gas services company
Ready to take control of your entire procure-to-pay cycle?
Book a 30-minute call. We'll walk through how Numarqe's approval workflows, PO management and controls map to your existing authorisation structure.